TR was due at REAC in DC on 11/10/15Appealing Your REAC Results
The
minimum information that we need to have
before we can begin work on an appeal
is as follows:
1 - We need the original PDF file of the REAC Inspection Summary Report
This must be the PDF file as downloaded from HUD's web site - not a scan or fax
2 - We need the index of photos. DO NOT send us the photos.
Follow these instructions < CLICK IT
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More Discussion and Details
I think I want to appeal my REAC inspection - what do I do now?"
We suggest that you let us help you with this process. We have been preparing and submitting appeals for over a decade now.
The first step is to evaluate the REAC Inspection Summary Report
When we prepare your appeal, the service includes a free initial analysis of the REAC Inspection Summary Report.
Please send us your Summary Report in the original PDF file format as downloaded. Please do NOT print it and scan it - Please send the original file.
After analysis of the report we will present you with suggested items that can be appealed, a summary of how many points might be restored to your score, and the likely amount of the fee.
If you agree to proceed, we will provide example letters that you may need to have signed by various types of experts like an electrician, an architect, a plumber, or a fire marshal. We may also need copies of various legal papers like contracts and/or recorded property plats. The burden of procuring letters and other types of evidence falls upon you, but we will provide suggestions on how most easily accomplish this.
The second step is to obtain documents to be used as evidence, as needed.
To get started, all we need is your REAC Inspection Summary Report and photo index page.
We will write example letters that you can show to your plumber, electrician, architect, or other specialized professional whose help you will need.
You will need to do the legwork to get these letters signed and returned to us.
The third step is that WE will write the appeal and we mail it to HUD and provide you with a tracking number.
IMPORTANT NOTE: While we have an appeal in progress, we strongly recommend that you STAY IN TOUCH FREQUENTLY, checking with us to assure that your appeal is submitted on time. As much as we strive to make sure every appeal gets the proper attention, we are working with many deadlines at once. Checking back with us to make sure that your appeal has not "fallen through the cracks" is always welcome and helpful and prudent. The volume of appeals requests since the rule changes of 2016 took effect is constantly growing!
The fourth step - optional but STRONGLY recommended:
We highly recommend that YOU verify delivery and keep a copy of the delivery information for your records. (REAC does lose an appeal from time to time.)
Appeal results usually become available online in 7 to 90 days... it is extremely variable. We're dealing with a governmental agency here...
Notification of appeal results is now done by email to the official property contact in HUD's records and to the person listed as the contact on the appeal document.
However, you should actively start checking your HUD Secure Systems data after about 14 days to see if a scoring change appears, but you should not be shocked if it takes a couple months. Only after 60 days do we make any inquiries with REAC as to what is happening with the appeal.
Results of an appeal are emailed to the person listed as contact on the appeal and/or to the person listed as owner's contact on the Secure Systems/APPS - results are not sent to The Inspection Group.
IMPORTANT NOTE: As of November, 2016 -
Appeals requests are coming in at a far greater rate than ever before.
This is due in part to REAC's "non-industry-standard repairs" memo and an
ongoing "crackdown" by REAC. We are also seeing more appeals than ever
before lost in process and rejected for what seems like frivolous or unjust
reasons.
Effectively immediately:
1 - We are not responsible for REAC losing your appeal, we do not control this
and we cannot contest the results of lost appeals under the base fee for the
appeal. Appeals lost by REAC incur a $150 fee for follow-up.
2 - We cannot at this time track delivery of every appeal. We give you a
tracking number, you should check delivery within a few days of submission
online. Make a note of the delivery date or make a screen capture of the
information. It is your responsibility to have this tracking
information if an appeal is lost or declared late.
Here is some more basic info as found at REAC Official Page on Appeals
Basic Information - Types of Appeals and Deadlines for Each
Covers:
- Non Existent Deficiencies
- Building or Unit Count Issues
Deadline:
Must be delivered to REAC within 30 calendar days of your REAC inspection score Release Date
TR was due at REAC in DC on 11/10/15
The link under "View POA" has an icon indicating a PDF file. Click on that icon to download your REAC Inspection Summary Report.
Covers:
- Local Conditions and Exceptions
- Ownership Issues
- Adverse Conditions Beyond the Owner's Control
- Modernization Work In Progress
Deadline:
Must be delivered to REAC within 45 calendar days of your REAC inspection score Release Date
DBA was
due at REAC in DC on 11/25/15
The link under "View POA" has an icon indicating a PDF file. Click on that icon to download your REAC Inspection Summary Report.
Basic Information - Where do I send my appeal?
- We highly recommend sending appeals via US Postal Service
Priority with a tracking number.
- Fed Ex and UPS periodically refuse to deliver to this building due to severe
parking congestion.
- Send with guaranteed delivery date if time is tight.
- REAC frequently "loses" appeals, so check your tracking info and save a screen
capture of the delivered date of back-up evidence of delivery.
- WE SEND YOUR APPEAL FOR YOU WHEN WE PREPARE IT
NON-Public-Housing - both types go to:
U.S Housing and Urban
Development/PIH/REAC
Attn:
Technical Assistance Center/ TR/DBA
550 12th Street S.W.
Suite 100
Washington, DC 20410
Public Housing:
TRs go to address above
DBAs go to your HUD PIH Field Office
(we recommend including a cover letter politely asking them to process the DBA
so they don't think you are just cc:ing them on something sent to REAC.)